Ultimate Human Resource Management System

MAIN MODULES

The main modules of uHRM software

Recruitment management

Supports end-to-end recruitment management across departments-from planning, building job descriptions (JDs), tracking detailed candidate pipeline statuses per round, to managing talent profiles.

Job Requisition Management: Comprehensive creation, customization, cloning, searching, and status updating of job postings.
Online Job Application: Enables seamless online application submissions for candidates, flexible and scalable according to business growth.
Candidate Profile Management: Centralizes candidate data storage and management, supporting new profile creation and structured data updates.
Recruitment Stage Tracking: Closely updates and controls candidate statuses through each specific interview round.
Interview Result Notification: Automates prompt and professional email notifications of interview results to candidates.
Recruitment Cost Management: Tracks and controls detailed recruitment budgets by campaign and job position.
HR Performance Evaluation: Statistically tracks recruiters' performance metrics in a transparent and objective manner.
Recruitment Reporting: Extracts detailed reports on job posting statuses and recruitment progress by department.

HR management

Centralizes employee record management, automates work history tracking, transfers, rewards, disciplinary actions, and streamlines offboarding procedures.

Employee Profiles & Competencies: Digitizes and centralizes personal details, qualifications, skills, pay grades, talents, and work schedule allocations.
Employee Onboarding: Automates creation and sending of customized welcome letters to new hires upon joining.
Legal & Dependent Records: Manages labor contracts, tax-dependent info, work permits, visas, and passports on a unified platform.
Smart Search & Advanced Filtering: Enables rapid employee lookup using single criteria or multi-condition advanced filters.
Online Profile Change Approval: Allows employees to submit personal information update requests for online manager approval.
Transfers & Appointments: Tracks career movement and transfer history while automatically generating official decision documents based on company templates.
Rewards, Discipline & Health Records: Records rewards, disciplinary history, and periodic health checkup results (supports bulk import from external files).
Employee Offboarding Process: Standardizes offboarding workflows, automatically generates contract termination documents, and prepares final settlement sheets for HR.
HR Reporting & Analytics: Extracts reports on new hires, workforce turnover, turnover rates/reasons, and referral commission expenses.

Contract Management

Manages all labor contracts and amendments-from creation, salary and insurance configuration, expiration reminders, automated Word document export based on templates, to online electronic contract signing.

Labor Contract Management: Creates, tracks history, and renews labor contracts across all term types (probationary, fixed-term, and indefinite-term).
Salary, Allowance & Insurance Configuration: Sets up detailed base salaries, allowances, and social insurance contribution rates directly within each contract.
Contract Amendment Management: Generates, updates, and archives contract addendums whenever there are changes in salary, job position, allowances, or insurance regimes during employment.
Automated Word Document Export: Automatically generates labor contracts and addendums in Word format (.docx) based on standard company templates.
Automated Expiration Reminders: Sends automated notifications to HR prior to contract expiration to ensure timely renewals or re-signings.
Online Electronic Contract Signing: Integrates digital signatures and e-signatures, allowing employees and authorized managers to sign legally compliant contracts quickly and conveniently.
Foreign Currency & Housing Contracts: Supports labor contracts calculated in foreign currencies (USD), syncs live bank exchange rates, and manages company-provided housing expenses.
Contract Reporting & Analytics: Provides comprehensive statistical reports on contract and addendum status categorized by department and term type.

Attendance Management

Features flexible shift scheduling, automatic data synchronization from biometric devices or mobile apps, late-arrival/early-leave control, and accurate timesheet aggregation.

Shift & Work Schedule Management: Flexibly configures work shifts, shift assignments, and complex rotational shift patterns (rotas) for each department.
Attendance Data Synchronization: Automatically collects clock-in/out data from attendance devices (supporting TCP/IP protocol) and allows supplemental data imports from Excel files.
FaceID & GPS Attendance Tracking: Supports mobile facial recognition with automated GPS coordinates, timestamps, and locations to verify actual employee presence.
Late Arrival & Early Leave Rule Configuration: Sets flexible grace periods and violation thresholds while managing exemption lists for late arrivals, early leaves, or attendance tracking altogether.
Work Time Monitoring: Automatically logs actual hours worked, minutes late, early departures, and overtime (OT) for each employee.
Online Leave Request Integration: Enables employees to submit leave requests online and allows managers to review and approve them against designated leave balances.
Flexible Retroactive Attendance AdjustmentsSupports retroactive attendance entries for staff onboarded after the timesheet cutoff date and allows manual adjustments for attendance discrepancies.
Automated Timesheet Aggregation: Automatically locks daily attendance data and compiles monthly summary timesheets (supporting both hourly/time-based and piece-rate/output-based timekeeping).
Two-Tier Timesheet Approval: Ensures accuracy and transparency through a two-level manager approval workflow before finalizing timesheets for payroll calculation.

Overtime Management

Automates the entire Overtime (OT) workflow-from online registration and approval, real-time work schedule tracking, Excel data import, to overtime timesheet consolidation and detailed analytics reporting.

Online Overtime Registration: Enables employees to submit OT requests online or allows managers to schedule overtime shifts for individuals and departments.
Online Overtime Approval: Streamlines rapid reviews and approvals of overtime requests directly within the software by line managers or HR personnel.
Instant Status Notifications: Automatically dispatches emails and in-app notifications to employees, managers, and HR as soon as OT request statuses are updated.
Detailed Overtime Schedule Tracking: Closely monitors schedules, actual start times, and end times of overtime work for each employee on a daily basis.
Bulk Overtime Excel Import: Supports fast and precise bulk imports of overtime lists and hours from Excel files into the system.
Overtime Timesheet Management: Automatically aggregates actual overtime hours into specialized timesheets to serve as the foundation for payroll calculation.
Overtime Reporting & Analytics: Provides detailed individual overtime reports as well as monthly and annual summary reports categorized by department.

Leave Management

Enables online leave requests, rapid management approvals, automated tracking of annual leave and compensation leave pools, and precise day-off reconciliations.

Annual & Compensatory Leave Balance Tracking: Accurately tracks annual leave entitlements per employee and automatically accumulates compensatory leave balances for work performed on weekends or public holidays.
Online Leave Request Submission: Allows employees to proactively submit leave requests online or enables managers to schedule leave directly on behalf of team members.
Online Leave Approval Workflow: Facilitates quick review and approval of leave applications directly within the system by department heads or HR personnel.
Instant In-App & Email Notifications: Automatically dispatches alerts to managers upon new request creation, while delivering instant email and in-app notifications to employees once requests are approved.
Bulk Leave Data Import via Excel: Supports rapid and accurate bulk importing of employee leave records and lists directly from Excel spreadsheets.
Post-Timesheet Cutoff Leave Reconciliation: Allows auditing and verification of prior month leave data even after timesheet lock to ensure timely payroll adjustments.
Leave Audit Log & Revision History: Maintains a comprehensive audit log tracking all modifications or deletions of leave entries to guarantee total data transparency.
Leave Reporting & Analytics: Generates detailed monthly leave usage reports, tracks leave frequency, and provides annual summary analytics categorized by leave type and department.

Training Management

Helps businesses plan budgets, organize courses, monitor learning progress, and manage employee training commitments and certifications.

Training Budget Management: Plans, allocates, and monitors detailed training costs across departments and educational programs.
Training Provider Management: Centralizes and manages records of external training institutions, centers, and partner instructors.
Course & Class Management: Flexibly configures course specifications, schedules, timing, venues, and detailed curriculum content.
Online Course Enrollment: Allows employees to browse available programs and enroll in courses directly within the system.
Learning Progress Tracking: Closely monitors attendance rates, roll calls, and course completion milestones for each employee.
Evaluation & Feedback Collection: Records academic results and automatically collects participant feedback regarding course quality.
Certifications & Diplomas: Digitizes and centralizes certificates and diplomas earned by employees upon course completion.
Commitment & Cost Reimbursement Control: Tracks service commitment periods and automatically calculates reimbursement costs in case of breach of contract.
Training Analytics & Reporting: Extracts visual reports on departmental course progress and budget utilization efficiency.

Insurance Management

Automates social insurance (SI) tracking, insurance book management, allowance/benefit controls, and precise resolution of sickness, maternity, and other benefits.

Social Insurance Regime Management: Flexibly configures insurance plans, adjusts contribution levels, and tracks each employee's complete social insurance coverage from onboarding onward.
Insurance Book & Records Management: Centralizes insurance book numbers and closely monitors the processing status of social insurance dossiers for each staff member.
Employee Allowance Tracking: Manages itemized allowances categorized by job title, position, and specific applicable timeframes.
Welfare & Benefit Management: Establishes and controls a wide variety of internal corporate benefit policies and employee wellness schemes.
Insurance Entitlements & Claims: Tracks and swiftly processes statutory insurance benefits including sickness, maternity, occupational accidents, and retirement.
Welfare Reporting & Analytics: Extracts itemized allowance reports and aggregates company-wide benefit expenditures by department and team.

Meal registration management

Digitizes daily menu management, shift-based meal registrations, actual headcount reconciliation to prevent waste, and automated meal lists for the kitchen department.

Flexible Menu Management: Creates, updates, and enables detailed lookup of daily food menus.
Shift-Based Meal Registration: Allows teams and departments to select menu options and confirm meal quantities per shift prior to designated cutoff times.
Meal Order Aggregation: Automatically compiles and tracks registered meal counts by shift on a daily basis.
Headcount Control & Reconciliation: Accurately compares actual meal consumption against registered figures to optimize costs and minimize waste.
Kitchen Order List Export: Facilitates rapid daily meal summary exports in PDF or Excel formats for kitchen staff delivery.

Payroll Management

Automates payroll calculation based on actual workdays, personal income tax (PIT) calculations, advance/deduction processing, and secure automated payslip delivery via email.

Automated & Flexible Payroll Calculation: Supports payroll processing by department or company-wide; accommodates diverse remuneration structures including time-based salary, piece-rate salary, and automated 13th-month bonus calculations.
Income Adjustments & Excel Import: Flexibly imports bonuses or income adjustments from Excel, allowing customization to apply calculations to Gross or Net earnings, taxable income, or corporate expense accounts.
Automated Recalculation & Retroactive Adjustments: Automates clawbacks and retroactive payments for base salary, social insurance, and allowances when adjustments occur in leave days, overtime (OT), or salary levels; automatically applies differences to the current payroll cycle without altering historical accounting ledgers.
Accurate Personal Income Tax (PIT) Calculation: Computes tax based on progressive tax tables or fixed rates; automatically incorporates company-paid housing expenses into taxable income in compliance with statutory tax regulations.
Exchange Rate & Foreign Currency Management: Configures bank exchange rates, exchange rates for social insurance contributions, and tracks foreign currency transactions used for employee payroll and benefit payouts.
Specialized Payroll Operations: Handles mid-month salary advances, salary withholdings, and automatically monetizes unused annual leave balances at year-end.
Encrypted Payslip Delivery: Automatically sends electronic payslips to employees' personal email addresses, secured with individual password protection.
Data Export & Bank Transfer Integration: Customizes payroll exports to Excel, supports multi-currency conversions (VND, USD), and automatically generates bank transfer files tailored to specific banking formats.

Performance Management

Digitizes performance appraisal workflows-from establishing flexible review cycles and tailored criteria per employee, online appraisals, to grade aggregation and analytics reporting.

Review Cycle Setup: Creates and flexibly manages periodic appraisal rounds on a monthly, quarterly, or annual basis, or tailored to specific project phases.
Customizable Appraisal Criteria: Builds competency and KPI evaluation frameworks by job title, with specialized support for setting up individualized criteria for specific employees.
Scoring Scale & Grading Configuration: Flexibly sets up scoring scales and performance classification standards (e.g., Outstanding, Good, Satisfactory, Unsatisfactory) according to company policies.
Automated Review Reminders: Dispatches automated system alerts and email reminders to prompt employees and line managers to complete appraisal forms on time.
Online Appraisal & Approval Workflow: Enables employees and managers to conveniently conduct self-appraisals, submit feedback, and approve evaluation forms online directly within the system.
Flexible Assessment Data Entry: Records appraisal and grading results either through direct system input or via fast bulk imports from external files.
Performance Analytics & Data Export: Delivers visual performance report summaries by department and supports exporting complete assessment datasets to detailed Excel files.

HR Reporting & Analytics

Provides deep and multidimensional HR management reports-covering workforce turnover, contracts, recruitment, training, work hours, insurance/benefit costs, and performance appraisal results.

Workforce Turnover Reports: Generates itemized statistics on new hires, monthly/annual workforce changes, lists of onboarded employees and contractors, turnover rates and exit reasons, alongside referral commission tracking.
Employee Profiles & Contract Reports: Exports comprehensive employee master data files, career transition histories, labor contract status reports, addendums, and full contract execution lifecycles per employee.
Recruitment & Workforce Planning Reports: Aggregates recruitment costs, evaluates recruiter productivity, analyzes hiring efficiency by department, and generates projected headcount plan reports for each unit.
Training & Certification Reports: Delivers visual progress tracking for training courses, monitors training budget utilization, and catalogs employee achievements, certificates, and diplomas.
Attendance & Punctuality Analytics: Compiles consolidated timesheets, granular clock-in/clock-out logs, and analytical reports tracking late arrivals and early departures by individual staff members.
Overtime (OT) Reports: Tracks overtime history, specialized OT timesheets, and exports monthly/annual summary reports or itemized individual OT analytics.
Leave & Annual Leave Pool Reports: Details monthly leave usage, compiles annual summary reports by leave category, and tracks the audit log for any leave record modifications or deletions.
Insurance & Welfare Expense Reports: Manages social insurance (SI) book reports, SI advances, benefit allowance rosters, and calculates itemized welfare expenditures per employee and department.
Performance Appraisal Analytics: Aggregates and analyzes performance evaluation grades by cycle, with full support for exporting comprehensive report datasets to Excel and PDF formats.

System Administration & Utilities

Serves as the central administration hub allowing businesses to flexibly configure operational parameters, enforce secure multi-level role-based access control, manage company documents, back up data, and integrate modern task and meeting room management utilities.

4-Tier Access Control & Permissions: : Enforces strict role-based access control across four security levels: Employee, Manager, Branch Administrator (authorized scope management), and Corporate Administrator (full access to unified enterprise data and consolidated reports).
Security & System Auditing: Restricts login access by designated timeframes per account, logs comprehensive user activity (System Audit Logs), and manages secure data backup and recovery workflows.
Enterprise Document Management: Digitizes, centralizes, and categorizes company documents, standard templates, internal policies, and corporate regulations.
Timekeeping & Leave Parameter Setup: Flexibly configures work shifts, workweek schedules, overtime (OT) multipliers, and seniority-based annual leave accrual policies by rank.
Payroll Formulas & Processing Cycles: Customizes payroll cycles and sets calculation formulas globally or by department (supporting fixed standard workdays or dynamic monthly actuals).
Tax & Insurance Statutory Rates: Proactively updates progressive Personal Income Tax (PIT) brackets, dependent relief thresholds, tax-exempt income caps, and statutory Social Insurance (SI) contribution ceilings in compliance with state regulations.
Allowance & Deduction Configuration: Flexibly sets up allowance categories and salary deduction items, supported by bulk data imports via standard system templates.
Task Management & Office Utilities: Integrates task categorization, employee progress tracking, periodic work reports, and convenient online meeting room booking.

ESS/MSS Portal (Employee & Manager Self-Service)

A self-service portal for employees and managers-supporting personal information lookup, online HR operations, and elevating the digital workplace experience.

Profile & Work History Lookup: Views detailed personal profile data, family/dependent rosters, work history, career progression, and periodic health checkup records.
Online Personal Information Updates: Enables employees to submit requests to update personal information, automatically dispatching email alerts to HR for review and approval.
Payslips & Income History: Displays detailed monthly electronic payslips (Payslips) and tracks salary adjustment histories, active allowances, and granted welfare benefits.
Contract & Addendum Tracking: Manages and references active labor contracts, signed addendums, and validity periods directly within the platform.
Online Leave Requests & Balance Tracking: Allows self-service creation of leave requests, real-time monitoring of remaining annual leave pools, and live approval status tracking.
Online Overtime (OT) Request & Schedule Monitoring: Submits overtime requests, checks actual work schedules, and tracks live manager approval statuses.
Internal Training Enrollment: Browses company training course catalogs and self-enrolls in available internal programs online.
Internal Recruitment & CV Referrals: Views open internal job postings and enables direct online applications or employee candidate referrals.
Self-Appraisal & Manager Review Workflow (ESS/MSS): Allows employees to define criteria and submit self-appraisals directly, while supporting line managers in reviewing, adjusting, providing feedback, and approving evaluations.
Corporate Announcements & Document Hub: Provides instant access to the latest company news, policies, regulations, and official document releases.

Ultimate Human Resource Management System

Functional Diagram

OUTSTANDING FEATURES

Applied to the multi-level model

Comprehensive HR management

Flexible reporting anytime anywhere

Maximize security and reliability

Extend system easily

100% on the web platform

MAIN MODULES

Recruitment management

Supports end-to-end recruitment management across departments-from planning, building job descriptions (JDs), tracking detailed candidate pipeline statuses per round, to managing talent profiles.

HR management

Centralizes employee record management, automates work history tracking, transfers, rewards, disciplinary actions, and streamlines offboarding procedures.

Contract Management

Manages all labor contracts and amendments-from creation, salary and insurance configuration, expiration reminders, automated Word document export based on templates, to online electronic contract signing.

Attendance Management

Features flexible shift scheduling, automatic data synchronization from biometric devices or mobile apps, late-arrival/early-leave control, and accurate timesheet aggregation.

Overtime Management

Automates the entire Overtime (OT) workflow-from online registration and approval, real-time work schedule tracking, Excel data import, to overtime timesheet consolidation and detailed analytics reporting.

Leave Management

Enables online leave requests, rapid management approvals, automated tracking of annual leave and compensation leave pools, and precise day-off reconciliations.

Training Management

Helps businesses plan budgets, organize courses, monitor learning progress, and manage employee training commitments and certifications.

Insurance Management

Automates social insurance (SI) tracking, insurance book management, allowance/benefit controls, and precise resolution of sickness, maternity, and other benefits.

Meal registration management

Digitizes daily menu management, shift-based meal registrations, actual headcount reconciliation to prevent waste, and automated meal lists for the kitchen department.

Payroll Management

Automates payroll calculation based on actual workdays, personal income tax (PIT) calculations, advance/deduction processing, and secure automated payslip delivery via email.

Performance Management

Digitizes performance appraisal workflows-from establishing flexible review cycles and tailored criteria per employee, online appraisals, to grade aggregation and analytics reporting.

HR Reporting & Analytics

Provides deep and multidimensional HR management reports-covering workforce turnover, contracts, recruitment, training, work hours, insurance/benefit costs, and performance appraisal results.

System Administration & Utilities

Serves as the central administration hub allowing businesses to flexibly configure operational parameters, enforce secure multi-level role-based access control, manage company documents, back up data, and integrate modern task and meeting room management utilities.

ESS/MSS Portal (Employee & Manager Self-Service)

A self-service portal for employees and managers-supporting personal information lookup, online HR operations, and elevating the digital workplace experience.

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SUPPORT

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EMAIL: marketing@jogo.vn